Archiving Update
Version 1.3, which includes Archiving, Reactivating, Extracting and Loading Transfer records, shipped during the week of November 16, 1998. Individual (non-group) schools should have received it within a week. Group schools should check with their district tech rep, who will receive the updates for all of their schools.
Important! Version 1.3 implements a new format for the database backup and restore. You MUST make a new backup immediately after completing the installation of this update, as PREVIOUS BACKUPS WILL NOT BE USABLE!
Be sure to follow the installation instructions on the GREEN sheet in the update package. Do not run the Convert3.exe program more than once, as this will cause duplicate student detail records in your database. If you have any problems with the Convert3.exe program, please call us for assistance. Be sure to install the new pages into your printed User Guide as well.
Be sure to run the completely updated and enhanced tutorial for the new Archiving, Reactivating, Extract/Load Transfer features!
Here are some of the highlights of Version 1.3:
1. Archive dropped student records to an annual
archive database (one database for each year).
2. Reactivate student records if they return to your program.
3. Mass updates option for assigning drop date, to facilitate archiving of large numbers
of students.
4. Extract student records to floppy disk for those students transferring to another
school which also uses CRM.
5. Load student records from an extraction floppy disk for students transferring into your
school from another school which uses CRM.
6. New screens for entering Opening and Closing information.
7. New reports for Opening and Closing, Supply Items Issued, Parent Information Sheet.
8. Supply item rollup report, showing counts of everything issued within a specific date
range. The counts are grouped by item category (e.g., shirts, shoes, pants, etc.)
